Employee Recruitment Management
Discover a simpler way to manage employee recruitment – from first contact to hiring. VECTICUM recruitment solution allows you to easily collect candidate information, track recruitment progress, assign responsible persons and make decisions faster and more confidently.
Try NowWhy is it worth using?
Centralized CV Management
All candidate documents in one place – dedicated mailbox and automatic registration in database allows faster CV processing, reduces manual work and ensures information order.
Detailed Candidate Database
Easily accessible and structured information about each candidate – from contacts to qualifications and additional documents – helps make informed decisions faster.
Smart Recruitment Process Management
Systematic recruitment progress tracking (from CV receipt to hiring or rejection) and task management (calls, interviews, offers) allows smooth and transparent execution of entire recruitment.
Automatic CV Matching with Positions
Candidate matching with specific positions helps automate recruitment creation, save time and ensure accurate candidate-position alignment.
Effective Open Positions Management
Clear job descriptions and position statuses allow tracking which positions are still open, where recruitment is complete and where it’s still ongoing – increasing overall process transparency and control.
Data Analysis Capability
All recruitment information can be easily exported to Excel, making it easy to prepare reports, analyze progress or track trends – allowing data-driven decisions.
How does it work?
Recruitment Process Start
Vecticum solution allows centralized management of entire recruitment process – from creating new positions to reviewing candidate applications. For each open position, specific requirements, descriptions and responsibilities can be assigned, ensuring structured and efficient recruitment initiation stage.
Candidate Flow Management
Receive candidate CVs, cover letters and other documents in one place, automatically from various sources (email, website forms, portals). Candidates are automatically matched with suitable positions, and responsible HR specialists can track each candidate’s status in real-time.
Recruitment Stage Automation
Vecticum allows creating individual recruitment stages – interviews, testing, internal reviews and approvals. All actions are recorded, and responsible persons receive automatic notifications. This avoids human errors, ensures process continuity and speeds up decision-making.
Candidate Evaluation
System allows standardized candidate evaluation based on pre-set criteria – competencies, experience, motivation, etc. Evaluation results are saved in profile for easy candidate comparison and informed decision-making.
Decision Making and Hiring
Selected candidates are automatically moved to hiring stage. Vecticum integration with personnel management system allows quick generation of contract templates, sending onboarding documents and starting employee adaptation process – everything in one system.
Candidate Recruitment Solution Features
- Dedicated email inbox for CV reception
- Ability to forward CV to the system
- CV upload from email to candidate DB
- CV database with standard fields
- Candidate personal information: name, surname, phone, email, channel, CV
- Qualification data, additional documents
- Ability to add up to 5 additional fields
- Data link between CV and Employee cards
- Position DB with details: title, department, number, periods, status
- CV assignment to position → recruitment card created
- Recruitment database: candidates, positions, executors, participants
- Task table and other position information
- Recruitment statuses: CV received, In Progress, Hired, Rejected, Declined
- Recruitment management through tasks
- Standard task types: Call, Interview, Offer, Preliminary contract
- Task metadata: deadline, time, responsible person, description
- Visibility: which positions the same person is applying for
- Recruitment views: I execute, I participate, In Progress, All
- Registries: positions, recruitments, tasks, documents
- Metadata export to Excel
- Access rights management
- Outlook integration (not included)
- Additional task types (extra fee)
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to individual solutions tailored to your company. It allows centralized document management, ensures security, smooth employee operations, and easy adaptability for both small and large organizations.
What is the Vecticum pricing?
Vecticum offers flexible pricing plans tailored to your company’s number of employees and the scope of selected solutions. To receive an individual quote, please fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form – our team will contact you and arrange a demonstration and trial opportunity according to your needs.
How quickly can the Vecticum system be launched?
Standard solution deployment can take up to one hour. Each company’s launch process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized companies?
Yes, Vecticum is a flexible platform suitable for both small, medium, and large organizations. Solutions are easily adapted to individual business needs.
Can foreign companies or employees use Vecticum?
Yes, Vecticum supports multiple languages – the system is available in English, Lithuanian, Russian, Polish, and Latvian, making it easy for international teams to use.
Contact us for a system demonstration
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