Mandatory Document Familiarization
Automated mandatory employee familiarization with policies management in the Vecticum system - guaranteed compliance and efficient process management.
Try NowWhy is it worth using?
Convenient Access and Flexible Confirmation
Employees can familiarize themselves with documents and confirm them using a phone or computer, anytime and anywhere.
Targeted Document Distribution
Documents are assigned according to positions or employee groups, ensuring that only relevant employees receive important information.
Automated Familiarization Process
Tasks to familiarize with documents are automatically generated, with the ability to track familiarization progress and send reminders or updated documents.
Document Review Assurance
The system ensures that employees must review and confirm important documents, thus managing compliance.
Easy Employee Transition Management Integration
Automatic familiarization for transferred or new employees ensures they timely familiarize themselves with relevant documents.
Monitoring and Analysis
Reports and familiarization statuses for the entire process can be easily exported to Excel, providing tools for efficient control and analysis.
How does it work?
Employee Document Familiarization Features
- the system ensures that before familiarizing themselves with a Policy or Order, the employee must open it and additionally confirm that they have familiarized themselves with the attached document (a conscious action is performed);
- ability to assign each policy/order to a separate position or position group. In this case, a new document or its update will automatically be sent for familiarization to assigned employee groups;
- automated employee document familiarization process - tasks for employees to familiarize themselves with policies and orders are automatically generated. It is possible to track familiarization progress and see which employees have not yet familiarized themselves with the document;
- ability to divide employees into employee groups in the system. One person can be assigned to several different groups at the same time;
- confirmation of document familiarization via email, phone or PC when logged into the system;
- sending a task to re-familiarize with the policy to employees when policies are updated;
- automatic familiarization assurance when an employee changes position;
- Excel report of document familiarizations, status monitoring;
- metadata export to Excel.
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to customized solutions tailored to the company. It allows centralized document management, ensures security, smooth employee work, and easy adaptability for both small and large organizations.
What is the Vecticum price?
Vecticum offers flexible pricing plans tailored to the company’s number of employees and the scope of chosen solutions. To receive an individual offer, we invite you to fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form - our team will contact you and arrange a demonstration and trial opportunity according to your needs.
How quickly can the Vecticum system be launched?
The launch of standard solutions can take up to one hour. Each company’s launch process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized businesses?
Yes, Vecticum is a flexible platform suitable for small, medium and large organizations. Solutions are easily adapted to individual business needs.
Can foreign companies or employees use Vecticum?
Yes, Vecticum supports multiple languages - the system is available in English, Lithuanian, Russian, Polish and Latvian, so it can be easily used by international teams.
Other Compliance Management Solutions
Employee Testing
Easily create and manage employee knowledge verification tests and ensure compliance with regulatory requirements.
Training Management
Plan, track and analyze internal and external employee training in one system.
Performance Evaluation
Standardize and transparently manage the employee performance evaluation process - from goals to results analysis.
Contact us for a system demonstration
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