Incoming Request Management
Save time and resources – VECTICUM automates request registration, distribution and response delivery, increasing team productivity.
Try NowWhy is it worth using?
Efficient document management
Automated registration of incoming and outgoing correspondence ensures fast and accurate document management without additional manual work.
Faster task assignment and control
The ability to assign execution tasks (resolutions) and monitor their completion allows smooth work organization and ensures accountability.
Flexible document distribution
Received documents can be automatically directed to specific internal modules (invoices, contracts, letters, etc.), thus shortening processing time.
Convenient response preparation and signing
The ability to prepare responses in the system, approve them and sign with e-signature ensures fast and secure correspondence management.
Convenient communication process
Responses can be sent directly from the system, reducing the need to use separate email platforms and shortening response time.
Quick information search and analysis
Search, filtering and export to Excel capabilities help analyze flows more easily and prepare reports.
How does it work?
Document receipt and registration: Correspondence is uploaded to the system, and a registration number is automatically assigned if necessary.
Distribution and task delegation: Documents are distributed to relevant modules (e.g., contracts, invoices), and execution tasks (resolutions) are assigned to responsible persons.
Response and signing: A response is prepared in the system, approved and signed with a qualified e-signature.
Storage and analysis: All information is stored, can be filtered, commented on, and exported to Excel for reports.
Incoming/Outgoing Company Correspondence Management Solution Functions
- Incoming correspondence database;
- Outgoing correspondence database;
- Incoming correspondence sorting workspace;
- When receiving multiple documents in one Adobe Acrobat file (.pdf), ability to split such file into separate PDF files or merge multiple pdf and image files into one pdf;
- Ability to distribute received correspondence to different modules (e.g. direct to office, contracts, invoices, recruitment modules);
- Ability to register or not register received correspondence by email into the system (assign registration number);
- Long-term document storage;
- Ability to write comments;
- Ability to assign an execution task (resolution) to received correspondence. Typical task assignment process:
- The person who registered the received document creates a task (resolution): assigns a responsible person, specifies completion date.
- The assigned person receives the task for execution. If necessary, they can transfer the assigned task to another person for execution.
- Ability to upload a prepared response to received correspondence, approve it (visa) and sign it with a qualified e-signature;
- Search, filtering, viewing of received and sent correspondence;
- Metadata export to Excel.
- Ability to write responses directly from the system (through correspondence email box) – additionally charged function.
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to custom solutions tailored to the company. It allows centralized document management, ensures security, smooth employee workflow, and easy adaptability for both small and large organizations.
What is Vecticum pricing?
Vecticum offers flexible pricing plans tailored to your company’s employee count and chosen solution scope. To receive a custom quote, please fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form – our team will contact you and arrange a demonstration and trial opportunity based on your needs.
How quickly can the Vecticum system be launched?
Standard solution deployment can take up to one hour. Each company’s deployment process is arranged individually, considering the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized companies?
Yes, Vecticum is a flexible platform suitable for both small, medium, and large organizations. Solutions are easily customized according to individual business needs.
Can Vecticum be used by foreign companies or employees?
Yes, Vecticum supports multiple languages – the system is available in English, Lithuanian, Russian, Polish, and Latvian, making it easy to use for international teams as well.
Contact us for a system demonstration
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