Employee Request Management
Vecticum employee request management solution allows employees to quickly and conveniently submit various requests electronically, and managers to efficiently review and approve them. The system automates request registration, approval sequences and notifications, ensuring a smooth process and clear document accounting.
Try NowWhy is it worth using?
Convenient Access
Access the system via smartphone or computer anytime, anywhere in the world.
Fast Request Processing
Clear approval tracking and email notifications keep everyone informed.
Automated Workflow
Requests automatically flow through defined approval sequences.
Complete Transparency
Employees can track request status and see approval history.
Centralized Registry
All requests stored in one place with search and filtering capabilities.
Reduced Errors
Pre-filled templates and structured forms minimize mistakes
How does it work?
Request Type Selection: The employee selects the desired request type from the available list (e.g., vacation, certificates, working conditions, etc.) or fills out a free-form request.
Filling Out the Request: The form is filled manually or using a pre-prepared template that can be adjusted as needed.
Submission in the System: The completed request is submitted via computer or mobile phone and automatically routed for approval.
Approval Process Execution: The request flows through the pre-defined approval sequence (e.g., manager → HR → accounting), with responsible persons notified via email or within the system.
Commenting and Tracking: Users can leave comments, track approval progress, and review the complete approval history.
Registration and Data Storage: Approved requests are registered, stored in the system, and can be filtered, searched, and exported to Excel.
Employee Request Management Features
- Ability for employees to fill out and submit requests to the employer, ensuring the request is received and registered
- Common employee request registry where requests can be sorted by different types
- Ability to submit the following types of electronic requests in the system:
- Request for working hours condition change
- Request for termination of employment
- Request for certificate of granted annual leave
- Request for certificate of performed job function and salary issuance
- Request for certificate of variable work schedule
- Request for allowance
- Request for remote work
- Request for temporary part-time work
- Request for certificate of average salary
- Request for salary payment
- Request for salary payment once/twice per month
- Request for non-taxable income (NPD) application
- Request for remote work arrangement
- Request/notification for illness (when employee feels unwell and is allowed not to come to work without visiting a doctor)
- Free-form request (for other employee matters)
- The client can independently create additional request types with standard approval sequence: approved by HR – approved by accounting
- In electronic requests, employees fill out request text manually, with the ability to edit the client-created text template
- Number of fields in the form depends on request type; creating additional fields according to client needs is not included in the project price
- Ability to submit electronic requests via mobile phone or computer
- Submitted electronic requests are automatically sent for coordination and approval according to the planned approval sequence
- Standard approval sequences:
- Requests for remote work and holiday work: approved by direct supervisor – HR is informed
- Request for termination of employment: approved by company director – HR is informed
- All other requests: approved by HR – approved by accounting
- Notification of approval sequence participants about pending approval tasks via system, email, or phone
- Approval history
- Commenting function
- Request registration and storage
- Request search, filtering, viewing
- Metadata export to Excel
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to individual, company-tailored solutions. It allows centralized document management, ensures security, smooth employee workflows, and easy adaptability for both small and large organizations.
What is the price of Vecticum?
Vecticum offers flexible pricing plans adapted to your company’s employee count and the scope of selected solutions. To receive a personalized quote, please fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form – our team will contact you and arrange a demonstration and trial opportunity tailored to your needs.
How quickly can the Vecticum system be deployed?
Standard solution deployment can take up to one hour. Each company’s deployment process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized companies?
Yes, Vecticum is a flexible platform suitable for both small and medium or large organizations. Solutions are easily adapted to individual business needs.
Can foreign companies or employees use Vecticum?
Yes, Vecticum supports multiple languages – the system is available in English, Lithuanian, Russian, Polish, and Latvian, so it can be easily used by international teams.
Contact us for a system demonstration
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