Employee Data Management
Digitize employee data management and grow your team without obstacles. One solution – all your HR information, structured and always accessible.
Try NowWhy use it?
Efficient Employee Management
The system allows you to easily create, manage and update employee data, including personal information, employment contract conditions or position history.
Organizational Structure Clarity
You can create and visually see the organizational structure in a tree view, providing a clear picture of hierarchy and working relationships in the organization.
Employee List Management
The system allows you to filter, sort and export employee lists according to various criteria.
Quick Information Entry and Review
You can quickly enter new information or update the existing employee database, as well as quickly review important employee data.
Document Management
The system provides the ability to store and manage additional documents related to employees.
Efficient Employee Movement
You can easily manage employee transfers from one subsidiary to another if it is necessary to reorganize the organizational structure or assign other positions to an employee.
How does it work?
Persons
The persons list is the main list of users in the system. The list is located in: “Personnel” -> “Other persons”:
In the administrative part of the system, you can access the persons list: “Administration” -> Company created name -> “Persons”.
A VECTICUM system user can be created through the person card (in the “Login information” tab of the user form). In the person card, there is an option to create an employee. This is done when you want to use the HR Core functionality in the system and treat such a user as an employee and manage their personal information on the Vecticum platform.
There are cases when employees are not created through “Other persons”. It is more convenient to create employees through “Other persons” when:
- The VECTICUM system does not have HR Core functions implemented (for a specific company case);
- The person - user is not an employee of the company for which the VECTICUM system was prepared. This could be a technical support employee from VECTICUM or another third-party personal contact;
- There is a known decision that such a person - user’s data should not be managed by the HR Core function. Even when uploading such a user to the system, there is still a choice to never use such a user or temporarily until such a decision is changed.
In the person card, you can find fields such as: job title, department, line manager, etc. This is a simplified employee card method, where this information is extracted from the latest work-related information records of the employee.
To transfer a user from a person to an employee card, click “Actions” in the person card and “Change to employee”.
Employees
The employee list is designed to manage employee data using all HR functions in VECTICUM. The list is located in “Personnel” -> “Employees”.
Each employee card is divided into these sections (buttons) on the left side of the card.
Employee Data Management Features
- Creating an employee card
- Storing employee work/personal information
- Storing employee employment contract conditions
- Viewing employee position history
- Creating organizational structure
- Displaying organizational structure in tree view
- Filtering organizational structure
- Exporting employee list to Excel
- Filtering employee list
- Filtering employee list by working and non-working
- Quick entry/update of employee work information
- Quick review of employee work information
- Storing additional documents in employee card
- Marking employee benefits in employee card
- Marking equipment issued to employee in employee card
- Creating additional person cards
- Storing contact information of additional persons
- Filtering list of additional persons
- Ability to expand personal information with additional fields
- Ability to supplement employee list filtering
- Additional views for employee list display
- Managing employee birthday display
- Transferring employees from one subsidiary to another
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to customized solutions tailored to the company. It allows centralized document management, ensures security, smooth employee work and easy adaptability for both small and large organizations.
What is Vecticum pricing?
Vecticum offers flexible pricing plans tailored according to the company’s number of employees and the scope of selected solutions. To receive an individual offer, we invite you to fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form – our team will contact you and arrange a demo and trial opportunity according to your needs.
How quickly is the Vecticum system launched?
The launch of standard solutions can take up to one hour. Each company’s launch process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized businesses?
Yes, Vecticum is a flexible platform suitable for both small, medium and large organizations. Solutions are easily adapted according to individual business needs.
Can foreign companies or employees use Vecticum?
Yes, Vecticum supports multiple languages – the system is available in English, Lithuanian, Russian, Polish and Latvian, so it can be easily used by international teams as well.
Contact us for a system demonstration
Fill out the form and we will contact you regarding the system presentation
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HR Challenges: Effective Employee Data Management
Human resources management, also known as HR core, is a truly important task for any organization. It involves not only various HR tasks, communication with team members, providing complaints and praise, but also collecting information about employees. Employee data must be informative and reliably protected so that your team does not suffer when using it.
What makes employee database management special?
Employee data management is the process of collecting, processing, storing and maintaining information related to an organization’s employees. This data typically includes personal information, work history, performance records, training and development information, compensation and benefits, and other important information.