Documentation Plan Management (Document Tree)
Systematically create, approve, and manage documents according to a clear documentation plan. Everything happens structured and digitally.
Try NowWhy is it worth using?
Independent document tree creation
Ability to flexibly manage documents according to your needs, thus reducing dependence on external service providers.
Approval sequence (workflow) automation
Ensures that documents are endorsed and signed on time, reducing risk of errors and delays.
Electronic signing
Reduces paper signing process time while ensuring security and compliance with “eiDAS” requirements.
Setting document storage rules
Helps organize long-term document archiving, ensuring their accessibility and security.
Registry metadata export to Excel
Facilitates data analysis and report preparation, providing more control and clarity.
Document tree integration into menu
Allows quick and convenient access to documents, improving work productivity.
How does it work?
- Ability to create:
- Document tree.
- Document cases.
- Registrus.
- Standard document forms:
- Paprastas dokumentas.
- Darbuotojo dokumentas.
- Contractor (client-related) document.
- Document tree integration:
- Ability to include document tree in Customer user menu.
- Document approval sequence (workflow):
- Documents are sent for review and signing according to the established approval sequence.
- The customer can set standard approval sequence participants for different categories:
- Vizuoja nurodyti vizuotojai.
- Signed by company representative who is specified in document card manually.
- Ability to manually add additional reviewers.
- Electronic signing:
- Document signing with qualified electronic signature complying with “eiDAS” requirements:
- Signing new .pdf documents.
- Reading and adding signatures to received .pdf documents.
- Reading and adding signatures to ADOC format documents.
- Automatic verification and renewal of signed contract signatures validity.
- Rights management and storage rules:
- Setting and managing rights at case level.
- Setting document storage rules at case level.
- Papildomos funkcijos:
- Recording comments in document form card.
- Document confirmation/signing via email, phone or system login.
- Registry metadata export to Excel.
Documentation Plan Management Features
- Dokumentacijos plano rengimas
- Documentation plan display in tree format
- Funkcijos sukurimas dokumentacijos plane
- Subfunkcijos sukurimas dokumentacijos planu
- Bylos sukurimas dokumentacijos plane
- Ability to set case storage period
- Ability to close a case
- Ability to create a registry
- Ability to set registry validity
- Ability to close a registry
- Verification for document registration only to valid registry
- Ability to assign a document to a case
- Ability to set what type of documents will be stored in the case
- Ability to generate destroyed documents report
- Ability to approve destruction of each document
- Ability to mark document as archived
- Ability to manage rights for each case separately (create/read/edit/delete)
Frequently Asked Questions
Kas yra Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to individual solutions tailored to the company. It allows centralized document management, ensures security, smooth employee work and easy adaptability for both small and large organizations.
Kokia yra Vecticum kaina?
Vecticum offers flexible pricing plans tailored to company employee count and selected solutions scope. To receive an individual offer, we invite you to fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form - our team will contact you and take care of the demonstration and trial opportunity, taking into account your needs.
How quickly can the Vecticum system be launched?
Launching standard solutions can take up to one hour. Each company’s launch process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized businesses?
Yes, Vecticum is a flexible platform suitable for small, medium and large organizations. Solutions are easily adapted to individual business needs.
Can Vecticum be used by foreign companies or employees?
Yes, Vecticum supports multiple languages - the system is available in English, Lithuanian, Russian, Polish and Latvian, so it can be easily used by international teams.
Contact us for a system demonstration
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