Board Meeting Management
VECTICUM allows easy planning and coordination of board and shareholder meetings – from collecting questions to documenting decisions and task control. The centralized process ensures transparency, clarity, and precise deadline compliance throughout the organization.
Try NowWhy Use It?
Centralized Meeting Organization
The ability to plan and manage meetings of multiple companies at once ensures process uniformity, saves time, and reduces organizational chaos.
Efficient Question and Agenda Management
The solution allows easy submission, distribution, commenting on questions, and creating agendas, ensuring that nothing is forgotten or missed.
Automated Document Preparation and Archiving
The system automatically generates minutes, combines documents, and allows them to be approved and signed electronically, thus avoiding manual work and errors in documents.
Clear Responsibility and Task Control
Each decision can be assigned to a responsible person, set a task completion deadline, and track progress – this strengthens accountability and accelerates implementation.
Smooth Decision-Making Process
Recording meetings, documenting voting results, and transferring questions ensures a transparent, orderly, and traceable decision-making cycle.
High-Level Data Security and Access Control
The system allows precise control over who can view and edit which company’s or data portion’s information.
How Does It Work?
Meeting Session Planning: Meeting sessions are organized that can cover multiple companies at once – especially useful for corporate groups where regular board and general assembly sessions take place.
Question Registration and Distribution: Participants or responsible persons submit questions, assign them to specific meetings, and the system automatically distributes their consideration, records deadlines, and ensures that all related information is prepared on time.
Agenda Formation and Review: The system helps easily create an agenda, adjust it, provide remarks and comments. Question types and review procedures are standardized, and review deadlines are managed automatically.
Meeting Execution and Documentation: The meeting proceedings and results are recorded in the system, including voting results. All related documentation is combined into a unified, structured protocol.
Decision Approval and Signing: Minutes are approved electronically and can be signed directly via email, ensuring quick and secure formalization of decisions.
Task Management and Monitoring: Tasks are created based on decisions, responsible persons are assigned, and their execution is monitored until the next meeting. Tasks can be transferred and continued in subsequent meetings.
Security and Access Control: The system allows precise determination of who sees or controls which data – ensuring maximum data security and compliance with access levels.
Board Meeting Management Features:
- Centralized organization of corporate group meetings (simultaneous meetings of more than one company).
- Question submission and distribution to meetings.
- Collection and presentation of question materials to meeting participants.
- Meeting announcements, invitation to submit questions.
- Agenda review, submission of questions and remarks.
- Question submission deadline control and approval process execution according to deadlines.
- Question type management (one-time, ongoing, transfer to next meeting).
- Meeting recording in the system.
- Documentation of question consideration and voting results recording.
- Preliminary and final meeting agenda management.
- Preparation of board and general assembly meeting and decision minutes.
- Combining meeting documents (materials) into one meeting protocol.
- Protocol approval and signing via email.
- Precise rights assignment to users (who sees and manages which companies’ and what data).
Frequently Asked Questions
What is Vecticum?
Vecticum is a flexible business management system designed to automate various processes: from vacation or invoice approval to individual, company-tailored solutions. It allows centralized document management, ensures security, smooth employee work, and easy adaptability for both small and large organizations.
What is the price of Vecticum?
Vecticum offers flexible pricing plans tailored to the number of company employees and the scope of selected solutions. To receive an individual quote, please fill out the inquiry form or contact our team.
How to try Vecticum?
To try Vecticum, fill out the registration form — our team will contact you and arrange a demonstration and trial opportunity based on your needs.
How quickly can the Vecticum system be launched?
The launch of standard solutions can take up to one hour. Each company’s launch process is coordinated individually, taking into account the number of selected modules and the organization’s internal processes.
Is Vecticum suitable for small and medium-sized businesses?
Yes, Vecticum is a flexible platform suitable for small, medium, and large organizations. Solutions are easily adapted to individual business needs.
Can foreign companies or employees use Vecticum?
Yes, Vecticum supports multiple languages — the system is available in English, Lithuanian, Russian, Polish, and Latvian, so it can be easily used by international teams.
Contact us for a system demonstration
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